Question:
How do I export my excel spreadsheet into labels?
Sarah
2010-11-10 12:07:11 UTC
I made a spreadsheet of addresses of people for holiday cards I am going to send out. I need to make a mailing label for each of them. Is there any way I can export my excel spreadsheet into a label template in Word? Thanks.
Eight answers:
?
2010-11-10 12:16:06 UTC
Here is how to do it in Word 2007/2010:



1. In Word, click on the Mailings tab, then Start Mail Merge / Labels

2. Select the type of labels to print, then click OK.

3. Click Select Recipients / Use Existing List

4. Find your Excel file, and choose the sheet that has the addresses, then click OK

5. Click Address Block and choose how you want your addresses to look. You might have to click the Match Fields button in the lower right and pick which fields to choose. Click OK.

6. Click Update Labels

7. Click Preview Results. You should see all the addresses from your Excel file.

8. Click Finish & Merge / Print Documents



Edit: be sure your Excel file has headings (for example, NAME in A1, ADDRESS in B1, CITY in C1, etc etc)
?
2017-01-19 11:19:11 UTC
1
The Phlebob
2010-11-10 13:26:17 UTC
That's called Mail Merge.



The key thing with Mail Merge is that the data to be merged must be broken into fields. The typical address label usually has three or four pieces of the name, a street address, possibly a second line of street address, a city, state and ZIP (in the US, province and postal code in Canada). If you're using Access, you most likely have these already. Excel users are more likely to clump some things, such as the pieces of the name, together into a single column.



Each data field can then be positioned for printing any number of times on the merge document using data fields. Another field ({NextRec}, I think) advances to the next data record on the database.



Far too much to go through here, so I'll just give a few tips:



1. Word's Mail Merge can be found in the Tools->Letters and Mailings menu item in early versions of Word, or on the Mailings tab on the ribbon in Word 2007.

2. Note that a Mail Merge run does not have to print the entire mailing list. You can have it print on the basis of the data, say, ZIP code, or for a single address whose label was mangled.

3. Before wasting pages of labels, run tests on regular paper and hold the sheets up against the labels to check the layout.

4. Don't leave the setting up to the last minute. Mail Merge can be frustrating and take more time to set up than one would think.

5. For test runs, use only enough names to be sure you're not losing any -- a little over a page should do. Accidentally skipping every other name is real easy to do.



Keep a sense of humor while you're wrestling with it. It will be worth it the second time around.
Celestina
2015-08-20 10:24:24 UTC
This Site Might Help You.



RE:

How do I export my excel spreadsheet into labels?

I made a spreadsheet of addresses of people for holiday cards I am going to send out. I need to make a mailing label for each of them. Is there any way I can export my excel spreadsheet into a label template in Word? Thanks.
fonsecca
2016-11-14 06:46:48 UTC
Excel Label Template
?
2010-11-10 12:14:37 UTC
It varies a little from each version of Word but look for the mail merge options in Word and you should see the options for mail merging labels
2010-11-10 12:16:00 UTC
I dont know try taking a screen shot "Prt scr" button and pasting into paint - addit the tool bars i mean delete them and then paste into word ? Or you can select the data of Excel and that paste into Word - dont know if it will come out wel ...
2016-03-14 03:28:31 UTC
When you're in the Text Import Wizard, change the column format radio-button for the column with the phone numbers in to "Text".


This content was originally posted on Y! Answers, a Q&A website that shut down in 2021.
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