how do i open and send documents with open office.org?

Question

A college of mine uninstalled works or word on my computer because i was having a problem. then he installed open office and i cant send or open any documents. Help.. i hate this program and want works back is it possible?

Answer 1

You are not clear whether it is Microsoft Word or Microsoft Works that was blown away. These are very different products. I will assume you mean Microsoft Works.



Most versions of OpenOffice.org cannot read Microsoft Works formatted files. Even Microsoft Office cannot read Microsoft Works files.



See http://www.computerhope.com/download/updates.htm for a free Microsoft utility which will convert from Microsoft Works to Microsoft Word. OpenOffice.org will then read Microsoft Word files.



You can, if you wish, also download and install OxygenOffice which is another separate version of OpenOffice.org. See http://sourceforge.net/projects/ooop. OxygenOffice will also read Microsoft Works files.



OpenOffice.org is far more powerful than Microsoft Works. But you have to learn how to use it. See the manuals at http://documentation.openoffice.org/manuals/userguide3/index.html and http://documentation.openoffice.org/manuals/oooauthors2/ to start with. These will do for OxygenOffice also.



As to getting Microsoft Works back, if you still have the CDs or DVDs it came on, then you should just be able to install it again. If it came with your computer, and you backed it up, you might be able to reinstall it from the backup disk, but it is possible that you won't. You can buy a new copy for about $40.00. But that is $40.00 for a product that is not as powerful as OpenOffice.org.



As to sending, OpenOffice.org has to be set up to send. Open OpenOffice.org Writer. Select the menu item Tools → Options.... In the dialog box that comes up select OpenOffice.org Writer → Mail Merge E-mail. Fill in the fields appropriately and mouse-press “Test settings...”. If the test fails, try to find where the problem is, make the change, and test again. Repeat till it works. This sometimes takes a while. You should be able to find the necessary values in your current mail client.



Then do a live test by using the main menu item File → Send to send a document to your own E-mail address.



Note, if you do mean Microsoft Word, not Microsoft Works, know that OpenOffice.org 3.0 reads all current Microsoft Office files. You should be able to import them through the File → Open Menu at least. Select Help → About OpenOffice.org. If the version number is less than 3.0, then you will not be able to read any Microsoft Office files in the new file formats from Microsoft Office 2007. That is, for example. you will be able to read files with the extensions .doc and .xls, but not files with the new extension .docx and .xlsx. I recommend downloading OpenOffice.org version 3.0 from http://www.openoffice.org/ if that is the case.

Answer 2

OpenOffice won't open Works documents (.wps) unless they are saved in the (.doc) or (.rtf) format.



When I had XP I could use (Control Panel > Add/Remove Programs) to reinstall Windows componants. I can't do that with Vista.



Take a look there to see if you can. (look on the side panal to see if there is feature to add or remove Windows components)

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You can convert you Works documents to OpenOffice so that you can open them.



Use this method (So you don’t loose any data.)



In your Documents folder

• Make a directory named START

• Make a directory named FINISH

• Copy all Works documents to the START Directory



• Open OpenOffice

• Click on File > Wizard > Document Converter

• Check the Microsoft Office Circle.

• Check the Word Documents Box



• Click next

• Uncheck the Word Templates



In the Import from: • To the path add \START



In the Save to: • To the path add \FINISH



• Click Next

• Click Convert



In the FINISH directory - You will be able to open your files with OpenOffice. There should be no problem



• Delete the Old files in the in the Documents directory.

• Copy the files from the FINISH directory to the Document directory

• Delete the FINISH directory .



Over time when you know your documents didn’t lose any data, you can delete the START directory.

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Too bad they didn't check for the extention type. OpenOffice is really a great program.



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If you continue to use OpenOffice set it up to save documents in MS Word format (.doc) Then you won't have any difficulty in sharing files with other word processors.



In OpenOffice

• Click Tools

• Click Options

• Click Load/Save

Select Microsoft Office

• Check all the S boxes.

• Click OK

.

Answer 3

You probably want to set Oo to have the global capacity to translate to & from MS Office.

It can be done on a document-by-document basis from the 'Save as...' drop menu, or you can have a global permanent setting for all the different applications within Oo.

For that: Oo> Tools> Options> Load/Save>Microsoft: here check whether you want Oo to handle incoming Microsoft 'stuff' (L) and/or to have your 'stuff' saved so that it can be exported to a Microsoft application (S).

You probably want to have them all checked.



As far as sending them, look in the 'File' > Send: select what format you want there.

Answer 4

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