Question:
Wizard or Template or Form in Microsoft Word?
Palangi
2009-06-09 02:30:04 UTC
Every month I need to create 5 documents which all use the same template format.

There are a few fields in the document that run throughout, that I would prefer to just type in once, and it updates the whole document - rather than me having to find each reference and update one-by-one.

ie. Title, Author, etc.

Then I would just need to paste in the content, and the document would be finished.

Does anyone know if there is an easy way to set this up as a template or wizard of some kind in Microsoft Word?
Four answers:
?
2009-06-09 18:12:56 UTC
There are several ways, none of them as simple as they should be. This is what I consider the safest: (Note: This answer is long because it contains two sets of instructions: One for Word 2007 and one for previous versions.)



In Word versions prior to Word 2007:



First you'll create a new custom property with the value you want.



1. Click the File->Properties menu item.

2. Click the Custom tab.

3. In the Name text box, give your new property a name.

4. In the Value text box, give it a value.

5. Click OK.



Now you'll add fields that refer to that property.



1. Click where ever you want the property to appear.

2. Click the Insert->Field menu item.

3. In the Field Names list box, scroll down to the DocProperty field and select it.

4. In the Property list box, find your new property and select it.

5. Click OK.



Now, to make this more useful, save the file as a Word template:



1. Click the Save As menu item.

2. Select Document Template in the Save As Type list box.

3. Give your template a name.

4. Click OK.



The new template should now show up whenever you click File->New. Just change the property's value, select the entire document and press F9 to update the instances.



In Word 2007:



First, we'll create a Document Property for the customer's name.



1. Click the round Office button in the upper-left corner of the window.

2. Click Prepare, then Properties.

3. On the yellow bar, click Document Properties, then Advanced Properties.

4. Click the Custom tab in the Properties dialog box.

5. In the Name text box, give the property a name. Note that you can't use blanks or special characters.

6. Click in the Value text box and enter "Dummy Name". This won't be the actual name you use, but it will hold the place.

7. Click OK.







Now to create references to the new property. Click each place you want the customer's name to appear and do the following:



1. Click the Insert tab on the Ribbon.

2. In the Text group, click Quick Parts.

3. Select Field.

4. In the Field Name listbox, select DocProperty.

5. In the Property listbox that appears, select the field you just created.

6. Click OK.



This will put the current contents of the field there.



Now to save this as a template:



1. Click the round Office button in the upper-left corner of the window.

2. Click Save As and select Word Template.

3. Select Templates under Favorite Links in the left-hand window pane.

4. Give your template a name.

5. Click Save.



Here's how to use it. Every time you open a new document from the template, do this:



1. Click the round Office button in the upper-left corner of the window.

2. Click Prepare, then Properties.

3. On the yellow bar, click Document Properties, then Advanced Properties.

4. Click the Custom tab in the Properties dialog box.

5. In the Properties list box, find the property you created and select it.

6. It will pop into the Name text box and its value will pop into the Value text box. Change the Value.

7. Click OK.

8. Back in the text, press CTRL/A to select the entire document.

9. Press F9 to update all fields in the document. If you have other fields you want updated, you can postpone this for later.



Whoever uses the template should be aware that the fields can be overwritten, destroying their usefulness.



Hope that helps.
2009-06-12 01:42:14 UTC
Are these fields, i.e. title, author, actually saved somewhere else such as a spreadsheet or database? If so, then the answer is simple because you obviously update those original/source documents and if you copy and paste as a link to your Word documents, as you update the original, the copy in Word would automatically update also so you wouldn't have to update one by one.



I am intrigued as to the nature of this document and fields etc and if you would like to email me with more details and possibly an outline of the document and what you want to achieve, I am sure I can help you much more.
tonia
2016-05-26 05:03:52 UTC
There are tons of free "Resume Templates" available free from Microsoft Office's website. Choose one and fill in the blanks.
2009-06-09 02:51:52 UTC
make use of mail merge in word also make use of ask question and display it when required.


This content was originally posted on Y! Answers, a Q&A website that shut down in 2021.
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