Question:
Can someone please help me with Word Doc Margins?
Fred B
2011-05-04 09:58:13 UTC
I have to do MLA formatting for an essay that I'm writing. The MLA format includes having 1 inch margins on the left, right, top and bottom of the page. When I set it up to be 1 inch in page set-up, the bottom doesn't change to 1 inch, it stays at 1.5 inches when I measure it with a ruler. Can someone please help me figure out how I can fix this problem and make the bottom of the page 1 inch? Thanks!
Five answers:
The Phlebob
2011-05-04 20:27:13 UTC
Two possibilities:



1. You have a page footer that's bigger than 1/2 inch. The bottom margin, the page footer and a little-known parameter called the From Edge distance are interrelated. The page footer always starts at the From Edge distance (1/2 inch by default), and, if big enough, can push the apparent bottom margin beyond the real bottom margin. You can check the From Edge distance this way:



In versions of Windows prior to Word 2007:



1. Click the File->Page Setup menu item.

2. Click the Layout tab.



In Word 2007, 2010:



1. Click the Page Layout tab on the Ribbon.

2. Click the little arrow in the lower right corner of the Page Setup group.

3. Continue as in Step 2, above.



The other possibility, which won't affect every page, is that you have Widow and Orphan Control activated. A widow is the last line of a paragraph alone at the top of a page. An orphan is the reverse: a single line on the first page followed by the rest of the paragraph on the next.



Typesetters apparently consider those isolated lines uglier than a chunk of blank space at the bottom of a page. Go figure.



In Word versions prior to Word 2007:



1. Click in an affected paragraph.

2. Click on the Format->Styles and Formatting menu item.

3. In the bottom part of the sidebar that pops up, the style for your paragraph should have a bold box around it.

4. Hover the cursor over the style. A listbox arrow should appear. Click it.

5. Select Modify from the list box.

6. Click the Format button and select Paragraph.

7. On the Line and Page Breaks tab, clear the Widow/Orphan Control checkbox.

8. OK out of everything.



All paragraphs in the document with that style should adjust themselves.



Now, if you want to carry this one step further and fix the style on the template your document is based on (probably Normal.dot, but not necessarily), do this:



1. Click the Tools->Organizer menu item.

2. In the left-hand list box, find and click on the style you changed.

3. Click the Copy button between the two list boxes.

4. Click OK.



When you close your document, you may see a warning message asking if you want to save the changes to Normal.dot. This is an anti-virus measure, intended to alert you that something has changed in Normal.dot. In this case, you made the change, so you want to accept it.





In Word 2007, possibly 2010:



1. Click in an affected paragraph.

2. Click the Home tab on the Ribbon.

3. Click the arrow in the lower right corner of the Styles section.

4. The style for your paragraph should have a bold box around it. You may have to scroll down to find it.

5. Hover the cursor over the style. A listbox arrow should appear. Click it.

6. Select Modify from the list box.

7. Click the Format button and select Paragraph.

8. On the Line and Page Breaks tab, clear the Widow/Orphan Control checkbox.

9. Click OK.

10. If you want this to carry forward to other documents based on the template this one is based on, click the radio button for New Documents Based On This Template.

11. OK out of everything.



All paragraphs in the document with that style should adjust themselves.



When you close your document, you may see a warning message asking if you want to save the changes to Normal.dotx. This is an anti-virus measure, intended to alert you that something has changed in Normal.dotx. In this case, you made the change, so you want to accept it.



Hope that helps.
Scrawny
2011-05-04 13:22:55 UTC
There are a few things that can do this depending upon the version of Word that you are using. In older versions, it was possible for the header and footer settings to actually be wider than the set margins of the page. This lead to some very interesting results with varying from what you describe to text going missing.



In the paragraph setup, there are settings for Space Before and Space After paragraphs. If a combination of these is greater than what is left to the bottom margin, the next paragraph will start on the next page leaving a gap at the bottom of the page.



There are also settings in the Paragraph Group for Keep lines together and Keep with next. These keep selected lines together or keep paragraphs together (when this is turned on).



If you are using "Enter" as a paragraph separator, that can lead to unpredictable results. Use the Space Before or Space After paragraphs to set spacing.



Do your printer settings agree with your page setup in Word?
Ralph 124c41
2011-05-04 10:03:51 UTC
Each margin is set separately. If you did, in fact, set the bottom margin and it's still doing this - the page size is probably set incorrectly. You don't say where you are, but A4 and 8½×11 are the two common sizes - depending on where you are. Make sure the page size is set the same as the paper you are using.

Also check your printer options to make sure that it is not "shrink to fit".
?
2016-09-27 15:21:23 UTC
Do you may have your backside margin relatively low? Try growing the backside margin. All printers have this "non-printable margin" round a work of paper in which the printhead are not able to succeed in, above all on the backside of the paper in which many printers use to keep onto to the paper. That way not anything may also be revealed on this margin discipline. Better printers have a smaller non-printable neighborhood, however all printers have them. So you have to discover out your printer's non-printable discipline and make your record margins bigger than than. If you can not discover your printer's specifications for the non-printable discipline dimensions, do that. With your record open in Word, first move to File > Print. And choose the printer you'll print from. If you did not difference something, simply cancel. But in the event you difference the printer, click on at the "Close" button. This units the printer Word will optimize the record for. Then move to File > Page Setup > Margins. And move forward positioned within the margins you wish. Word will discover in case your margins will are compatible the printer. If they move external the printer's printable discipline, it'll alert you, so then click on on "Fix" to permit Word reset the margins to the highest printable margins.
Meganekko
2011-05-04 10:02:31 UTC
Are you measuring when you print it out on the monitor?



If the former, Microsoft Word tends to group paragraphs together instead of splitting them. Maybe it dropped the next paragraph to the next page.


This content was originally posted on Y! Answers, a Q&A website that shut down in 2021.
Continue reading on narkive:
Loading...