You can copy and paste in every program on your system, from within your browser, when transferring data files across your network, to/from external storage media, such as CDDVDs, UFD--Universal Flash Drive or USB, external hard disks, internal hard disks, within Windows Explorer, etc.
Copy/Paste tasks are available everywhere and with most any scenario.
There is an item on a Windows based PC called the Clipboard, which is actually a storage area in RAM, which allows you to hold what you cut or copy for pasting.
Microsoft Office applications actually have a GUI for the Clipboard. How you open Clipboard within Office depends upon which version you are using. In Office '03, simply click on the Edit menu, then click on Office Clipboard. It opens in a pane at the right of the application. In Office '07, on the Home tab of the Ribbon, to the very left, underneath Paste icon, locate the word Clipboard. See the arrow at the lower corner of that area? Click on that to open Clipboard. It opens to the left in Office '07.
Windows has a Clipbook application which allows for one copy/cut at a time, but you can actually save these items into a file that can be shared among others.
If you have Microsoft Office, open Word or Excel, then follow the instructions provided above to open Office Clipboard.
The Office Clipboard allows the collection of up to 24 items. When it is filled the oldest item is deleted to make room for additional cuts/copy operations. You can open Clipboard and select any item you have cut/copied for pasting anywhere you please, not just in the Office programs interfaces.
There are several methods for cutting/copying/ pasting.
1. There are toolbar icons, as you can see on any Office applications Toolbar. One is a pair of sissors, which "cuts" the item, not copies, an icon of two tiny sheets of paper, one slighly over the top of the other, which is for Copy, and the clipboard with a sheet of paper which is for Pasting.
2. Use your right mouse button. Right click on a file, a folder, a highlighted object, such as a picture, words, sentences, entire articles, and select Cut or Copy. Use Cut if you want to delete the item from its current location when pasting it to its new location. Use Copy if you don't want to delete the item. After you use the Cut or Copy command, open the area you wish to paste it into, and right click. When you have done this the paste command is available in the right click shortcut menu,simply select it and it will paste the item(s) in the location of your choice. The location could be your Word, Excel, Powerpoint, Publisher, Notepad, Wordpad, removable media folders, any folder in your file system, even your desktop!
3. Use Keyboard combinations which are universally known and are the same across all Windows OSs.
Cntr+C for Copy
Ctrl+X for Cutting
Ctrl+V for paste
Go ahead and practice these steps. It is very easy once you get use to the tasks. You can also use the right click menu to access the Send To menu.
The Send To menu is displayed when you right click any object that can be moved or copied. Right click on any file and then hover your mouse cursor over Sent To to view your Send To options. Usually, your documents, your desktop, your CDDVD drive, e-mail recipient, (opens your default email program and attaches or inserts the item) and a couple of other choices depending upon your configuration and installed applications.
You can also drag and drop items. Even in applications such as Office, you can highlight, or select text, or objects, and right click or left click, hold down the mouse key, and drag to where you want to move/copy the object.
The best method is the right click because when you release the mouse key you are provided a small shortcut menu with options to select, such as Move Here or Copy Here.
For objects such as files and folders:
Get into the habbit or right click drag/drop because when you left click for drag/drop it is a Move. It is better to Copy unless you want to also delete the item when you move it.
Anyway, these are the basic steps and choices available for you within Windows. There are other more advanced options but first get use to the basics of these tasks so you can feel comfortable using them. Once you have then you can learn the more advanced tasks, such as opening a removable media folder and copy or move items for backup or storage purposes, or to share your data with others who are not on your home or work network.
Network your home computers for ease of sharing docuements. When you do this all you need to do is open a shared folder on another computer on your desktop, open your folder you want to copy the files to/from, and then either drag and drop, or copy/paste, move/paste your files from one machine to another. It is so simple you will be amazed! No more need to first copy onto a CD/DVD, Floppy, or Thumb Drive (USB or UFD) for transferring to another system.
Good luck with your new business and have a nice day.
*Edit* No, you do not need a copier to perform these steps. These are commands which are programmed into Windows and applications and are universal across all Window based PCs, and Macintosh computers, though the Mac is a tiny bit different. You only use a copier when you want to copy an external page and store it as an image on your hard disk. If you have a program which allows for copying pages which are editable in an office word editor, you can do that too, but that take special software. Sometimes that software comes bundled with your printer driver and software printer applications, such as your printer control panel. You would need to install it along with the other print resources, or buy it seperately.